E-mail accounts are assigned to MCAS employees after completing required Acceptable Use Policy (AUP) forms. The system will auto generate a usename consisting of the first initial and last name. If another name is already in the system a two digit numeric value will appear at the end of the user name. For example Joe Smith is jsmith if there is a jsmith already in the system the name will be jsmith01 or jsmith02 etc. If a user requests a name other than the the auto generated name, he/she must appeal to the technology director for the exception.
With regard to personal E-mail, staff members may use it to send and/or receive personal messages providing such use does not involve the conduct of any personal, discriminatory, or unlawful business (including commercial purposes, advertising, and political lobbying).*
All computers, telephone systems, electronic mail systems, and voice mail systems are the Corporation's property and are to be used primarily for business purposes. The Corporation retains the right to access and review all electronic and voice mail, computer files, data bases, and any other electronic transmissions contained in or used in conjunction with the Corporation's computer system, telephone system, electronic mail system, and voice mail system. Staff members should have no expectation that any information contained on such systems is confidential or private.**
Review of such information may be done by the Corporation with or without the staff member's knowledge. The use of passwords does not guarantee confidentiality, and the Corporation retains the right to access information in spite of a password. All passwords or security codes must be registered with the Corporation. A staff member's refusal to permit such access may be grounds for discipline up to and including discharge.**
Computers, electronic mail, and voice mail are to be used for business purposes. Personal messages via Corporation-owned technology should be limited in accordance with the Superintendent's guidelines. Staff members are encouraged to keep their personal records and personal business at home.*
* MCAS School Board Policies approved 6/06
** MCAS School Board Polices adopted 10/28/97