Article I Name Section I A. The name of the organization shall be the Joy School Association and may be referred to here after as the JSA. Section II A. The fiscal year of this organization begins on the first day of July, and ends the last day of June. Article II Purpose Section I A. The Joy School Association is a non-profit, nondiscriminatory organization established to: 1. Promote the welfare of students, the home, the school, and community. 2. Establish a closer relationship of the educators and parents working cooperatively. 3. Develop an interest in the students, the home, the school and community. 4. Raise funds to provide enrichment for the school's population and facilities. 5. To keep parents and teachers informed of issues discussed at meetings and under consideration by the JSA. Section II A. The JSA shall cooperate to support the improvement of education in ways that will not interfere or conflict with the administration of the school or its policies. B. Upon the request of, and in cooperation with, the appropriate administrators and/or school officials, the JSA may provide constructive input, suggestions and/or assistance towards the development of the school. Article III Members Section I A. Membership shall consist of any parent, guardian, and staff member of Article IV Organizational Structure Section I A. The elective officers will be comprised of the following: 1. Two (2) Co-Presidents 2. Two (2) Co-Vice Presidents 3. Treasurer 4. Secretary 5. Chairperson, Communications Committee 6. Chairperson, Events Committee 7. Chairperson, Fundraising Committee B. The JSA Board will be comprised of the elected officers of the JSA and committee chairpersons. C. The Executive Board will be comprised of the elected officers of the JSA, the Principal of the school or his/her appointed representative, a teacher representative, the outgoing Co-Presidents, ex-officio. Article V Meetings Section I A. A meeting for all members, a general JSA meeting shall be held a minimum of three (3) times during the school year and whenever possible, in concert with other school programs, unless deemed necessary by the principal and the elected executive board. B. Meetings shall be determined by the officers and presented at the first meeting of the school year. The meetings shall begin at a time set by the JSA Board. C. Special meetings of the JSA may be called by the Co-Presidents, the Principal, a majority of the board or upon written request of no less than ten (10) members. Notification must be made through the school newspaper or by special written notice to all members including Joy Elementary staff. D. All regularly scheduled meetings will be announced in the school newspaper. E. The majority of the members present at a general or special meetings shall constitute a quorum for the transaction of business. All members are eligible to vote on any issues before the JSA. Abstention votes will not be counted. F. No scheduled meetings shall be cancelled except in the event of an emergency, school closing, or extenuating circumstances determined by the principal. G. Immediately following any meeting of the elective officers, Executive Board and/or Board, a report must be presented at the next scheduled meeting of the JSA. Section II Nominating Committee A. The nominating committee shall be designated in February. The Co-Vice Presidents will serve as co-chairpersons. The Principal and Co-Presidents shall serve ex-officio. B. Nomination for officers shall be made by a nominating committee consisting of no less than five (5) members and no more than the number of standing committees. C. The nominating committee shall distribute a survey in February to the general membership. The purpose of the survey shall be to gain recommendations from the membership for officers and chairpersons. D. The slate of candidates for the ensuing year shall be presented by the nominating committee at the March JSA meeting and also published in the school newspaper. The slate shall consist of one (1) recommended candidate per office. Additional nominations may be received in writing two (2) weeks prior to the election. No additional nominations may be made from the floor on the date of election. Section III Elections A. Elections shall be a majority of all votes by ballot of the membership in attendance. B. The elections of officers shall be held at the April meeting. Duly elected officers shall assume their duties after the last scheduled JSA meeting of the school year. The nominating committee chairperson and the Principal shall count the ballots. Section IV A. Should a vacancy occur on the board, the elected officers shall appoint a replacement from the existing board members prior to the next scheduled JSA meeting. In case the vacancy occurs in the office of the Co-President, the remaining Co-President shall assume the position and duties of the Co-President. Section V Duties of the officers A. Members shall perform their respective duties as defined in the Job Descriptions set forth in the "Standing Rules". B. Its duties shall be appoint committee chairpersons and to facilitate business of the JSA as necessary. Section VI Removal from Office A. Officers can be removed from office with or without cause by a two-thirds vote of those present (assuming a quorum) at a regular meeting where previous notice has been given. Section VII Initial Elections Under These Bylaws A. If the JSA votes and approves these initial bylaws, there may not be enough time to hold an election as outlined earlier in this article. The following election calendar will be followed to fill offices mentioned within this document for the 2011-2012 school year: 1. April 2011 – The JSA previews and votes on these bylaws 2. Between the April 2011 and May 2011 JSA Meetings – The names of possible nominees will be gathered and recommended by the current JSA Officers. 3. May 2011 – An election of officers is held. Article VI Standing Committees Section I A. There will be three standing committees to carry out the JSA’s objectives. These committees are the Communications Committee, the Events Committee, and the Fundraising Committee. 1. The purpose of the Communications Committee is to share information with about the goals and activities that JSA is participating in with the Joy Elementary community. In addition, this committee also focuses on increasing parent participation in the JSA. 2. The purpose of the Events Committee is to organize activities like carnivals, fairs, movie nights, and reading nights for students and their families to participate in. 3. The purpose of the Fundraising Committee is to organize fundraisers for the JSA in order to meet the organization’s budgetary needs. Section II A. All chairpersons shall work within approved budget constraints. Any variance over Twenty-Five Dollars ($25.00) must be approved by the Elected Officers. Section III A. The chairperson of ach committee will attend JSA meetings and report committee progress. The chairperson or a representative from the committee which involves a scheduled activity of event, will be required to attend the JSA meeting prior to and after the committees scheduled event. Article VIII Finances Section I A. An auditor(s) shall be appointed by the Executive Board each Spring. The auditor shall conduct a limited review of cash disbursements of the Treasure's books and the report shall be completed by July 1st and read at the first meeting of the year. The Treasurer of that previous year shall work in cooperation with the auditor(s). Section II A. The Executive Board shall approve the proposed budget before it is presented to the membership at the first scheduled meeting of the year. Section III A. Any expenditure exceeding Two Hundred and Fifty Dollars ($250.00) must be approved by a majority vote of the Executive Board. Section IV A. Any expenditure exceeding Five Hundred Dollars ($500.00) must be approved by a majority of the membership in attendance at a regular or special called meeting. Section V A. The proposed budget must be voted upon by the membership at the first (1st) scheduled meeting. Article IX Parliamentary Procedure Section I Order of Business A. The Order of Business for the Joy School Association meeting shall be: 1. Opening of the meeting by the Co Presidents. 2. Secretary's Report - approved or amended if necessary. 3. Treasurer's Report. 4. Report from Committees. 5. Unfinished Business. 6. New Business. 7. Announcement of coming Dates. 8. Program. B. By consent, the order of business may be reversed when it is deemed necessary or advisable. Section II A. The rules contained in "Robert's Rules of Order Newly Revised, 1990 edition" shall govern this organization and Board in all cases in which they are applicable and in which they are not in conflict with these Bylaws and Standing Rules. Article X Amendments Section I A. These bylaws may be amended at any regular or special meeting of the JSA by a two-thirds (2/3) vote of voting members present, provided that the proposed amendment has been submitted in writing by the Board, or by a committee authorized by the Board, due notice of the proposed to amend having been given at the previous regular meeting of the JSA. The Bylaws were read, approved and adopted by the Joy Elementary School PTO at their regular meeting. Definitions A. Elected Officers – Co-Presidents, Co-Vice President, Treasurer, and the Secretary. B. Board - The elected officers of the PTO and the committee chairpersons. C. Executive Board - The elected officers of the PTO, the Principal of the school or his/her appointed representative, a teacher representative, the outgoing President ex-officio. D. Quorum - A majority of the voting members present. Abstention votes will not be counted. E. Ex-officio - Officer serving in an advisory capacity with no voting privileges. F. Chairperson - Presiding person over a committee. G. Co Chairperson - Assist or share duties with the chairperson. H. Special Meeting - An unscheduled meeting for the purpose of conducting emergency business. Standing Rules The following will be the duties of each office: A. Co-Presidents - The Co-Presidents will preside at all meetings of the JSA and of the Executive Board. The Presidents will be members, ex-officio, of all standing committees. The Co-Presidents will appoint chairmen of all standing committees. The Co-Presidents will designate each Executive Board officer to serve as liaison to all standing committees to facilitate communication. The Co-Presidents will serve on the Superintendent's Advisory Board, and will perform all other duties usually pertaining to the office. B. Co-Vice Presidents - The Co-Vice Presidents will preside in the absence of the Co-Presidents, will coordinate volunteer activities, and perform other duties as assigned by the Executive Board. The Co-Vice Presidents will assume the duties of the Co-Presidents the following year. C. Secretary - The Secretary will keep minutes of all meetings of the JSA and keeps a copy of the minutes of each meeting in a notebook at school. The Secretary will be responsible for maintaining all books, records and correspondence pertaining to the business of the JSA except those of the Treasurer, and will be responsible for the distribution of the JSA minutes to the members at the monthly meetings. D. Treasurer - The Treasurer will receive all monies of the organization, and will keep an accurate record of all transactions. The Treasurer or his/her designate, will attend JSA functions that generate money and be responsible for the collection of the money. The Treasurer will present a statement of account at every JSA meeting and at other times when requested by the Executive Board. At the close of the year, the treasurer will have the books ready for review by an accountant who is appointed by the Executive Board. |
